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Privacy Statement for Job Applicant Data

1. Introduction

This Privacy Statement applies to the processing of all personal data of prospective employees, prospective temporary workers working under the direct supervision of (e.g. independent contractors and trainees), future non-executive officers or directors of Our Company or future members of the supervisory board or a similar body of Our Company (each an "Applicant" or "you") in the field of contracting by Nutreco N.V. with headquarters at Stationsstraat 77, Amersfoort, The Netherlands and any company directly or indirectly owned or controlled by Nutreco with whom you interacted (hereinafter referred to as "Our Company", "we" or "us").
Nutreco N.V. and any company owned or controlled directly or indirectly by Nutreco with whom you have interacted are responsible for the processing of your personal data. In this statement we describe who we are, how and for what purposes we process your personal data and all other information that may be relevant to you. In case you have any additional questions, you can contact us via the contact details provided at the bottom of this statement.


This Privacy Policy is applicable from May 24, 2018. The last modifications were made on May 24, 2018. This statement may change over time and the most current version is posted on our website. If significant changes are being made during your application, we will actively inform you.

2. For what purposes do we process your personal data?

We collect and process personal data from Applicants for the purposes of the recruitment and selection procedure and to ensure its efficient and effective operation:

To. To communicate with you regarding your employment or job application

If you have shown interest in a position within Our Company, we store your personal data in our relevant recruitment systems. We use data from our systems to communicate with you and determine whether your qualifications and profile meet the requirements of a specific vacancy.

To do this,

  • We process your personal data on the basis of your consent when you provide us with your personal data
  • We process your contact details, recruitment information (such as your CV, employment history, educational history, etc.) and correspondence with us regarding job applications (including references).

B. To answer your questions

If you contact us, we will use your personal data to respond and respond to your questions.

To do this,

  • We process your personal data on the basis of your consent
  • We process your name, contact details, your correspondence with us regarding your question and any personal data you provided to us in relation to your questions.

C. Evaluate and evaluate it during the procurement procedure

During the recruitment procedure, screening (e.g. in the form of skills assessment) may be part of the procedure.

To do this,

  • We process your personal data on the basis of Our legitimate interest to select competent applicants who meet the requirements of a specific vacancy with Our Company
  • We process – to the extent applicable – personal data that you have provided to us, feedback on your skills and competencies from evaluators, the results of your assessment tests.

D. To enter into an employment contract with you

If we offer you a position with Our Company, we will process your personal data to prepare and process an employment agreement. We use your personal data for the conclusion, execution and termination of your employment contract. We will then also store your personal data in our human resources systems.

To do this,

  • We process your personal data because it is necessary to enter into an employment contract with you
  • we process – to the extent necessary – your contact details, date of birth, gender, marital status, nationality, citizen service number, ID card or passport data, employment status statement, chamber of commerce and VAT details, recruitment information (such as employment history, educational history details), work and employment data, work permit details, availability, terms of employment, tax details, payment details, and insurance details.

E. Social media, such as LinkedIn, and other publicly available websites

We may collect your personal data from public profiles on LinkedIn or other publicly available social media and other websites if you reacted to Our Company's recruitment initiatives on such social media and websites, or signed up through the integrated functionality of such social networks, recruitment websites or our own websites. We may also collect your personal data from such sources when you provided a link to your profile on any site as part of your job application or resume submitted with your job application.

We may also obtain your contact details from publicly available sources, including content you have made public on LinkedIn or other social media sites or similar sites for professional purposes in order to establish initial contact with you for recruitment purposes. We will contact you if you have made your contact details available to Our Company to contact you for recruitment purposes and we will provide you with the clear option to ask Us to stop contacting you for career opportunities and delete your personal data from our systems.

To do this,

  • We process your personal data based on our legitimate interest and process your personal data to find suitable candidates for vacancies in Our Company
  • we process personal data that you have made public through your public profiles on LinkedIn or other social networks and any correspondence between you and our recruiters. This includes your name, contact details if available, current and previous job titles, work history, educational information, skills, recommendations, and resume if you made it available.

F. To protect your vital interests

Where it is necessary to process your personal data to protect your vital interests, we will do so. This could, for example, be the case when you have a physical disability or medical condition that we need to be aware of when you are visiting us at our facility.

To do this,

  • We process your personal data to protect your vital interest and will process your personal data if necessary to avoid a risk of injury or other harm to your health
  • we process – to the extent necessary – your contact details, the contact details of your emergency contact, car registration number, the location of your Company's site and the relevant health data you provided to us.

G. To inform and communicate with you about other openings

Sometimes, we still don't have the right paper available for you. If you wish, we will retain information about you in our systems and contact you if we have a new vacancy that may be of interest to you. We may also invite you for recruitment activities or communicate with you about job opportunities.

To do this,

  • We will process your personal data based on your consent when you choose to keep your information on our systems
  • We process your contact details (such as your address and email address), information you submitted to us in the course of previous job applications (e.g. your CV) and a summary of how you performed during previous job applications with us.

3. How long do we keep your personal data?

Our Company will generally retain Applicant Data only for the period required to serve the applicable Business Purpose, to the extent reasonably necessary to comply with an applicable legal requirement or as otherwise advisable in light of an applicable statute of limitations.

Immediately after the applicable storage period has ended, the Data will be:

(i) securely dispose of or destroy; or
(ii) anonymized; or
(iii) transferred to an Archive (unless prohibited by law or an applicable records retention schedule).

4. Who has access to your personal data?

Access to your personal data within Our Company
Employees involved in the relevant recruitment procedure may have access to your personal data, either only to the extent necessary to fulfil their respective tasks. These employees are, for example, our recruiters, human resources employees and the relevant manager.

Your personal data, such as IT, Legal, and Compliance, may be accessed by other relevant departments of our Company to the extent necessary to fulfill their respective tasks.

In some cases, your personal data may be transferred to a country that does not provide an adequate level of protection for personal data. However, Our Company has taken steps to ensure that your personal data is adequately protected, as the binding Corporate Rules are applicable throughout the group to which Our Company belongs.

Access to your personal data by third parties

The following types of third parties may have access to your personal data where it is relevant to the supply of their products or services to Our Company: Recruitment Agencies, Employee Screening Agencies, Assessment Centres and IT Providers.

Where third parties are given access to your personal data, Our Company will take the necessary contractual, technical and organisational measures to ensure that your personal data is only processed to the extent that such processing is necessary for the processing agreed with Our Company. Third parties will only process your personal data in accordance with applicable law.

If personal data is transferred to a third party in a country that does not provide an adequate level of protection for personal data, we will take steps to ensure that your personal data is adequately protected, such as entering into EU standard contractual clauses with these recipients.
In other cases, your personal data will not be provided to third parties, except where required by law.

5. How is your personal data protected?

In our opinion and based on our risk assessment, we have taken appropriate security measures to ensure the security of your personal data. In our assessment, we have considered the risks of accidental or unlawful destruction or accidental loss, damage, alteration, unauthorized disclosure or access and other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.

6. How can you exercise your privacy rights?

You have the right to request access to or an overview of your personal data, and under certain conditions, rectification and/or erasure of personal data. In addition, you may also have the right to restriction of processing with respect to your personal data, the right to object to processing, as well as the right to data portability.

To invoke your privacy rights, please contact us using the contact details at the bottom of this Privacy Statement. Please note that we may request additional information to verify your identity.

 

8. How to file a complaint or report a data breach?

If you wish to make a complaint about Our company's use of your personal data, or if you become aware that Our company has committed a data breach, you can make a complaint or report the data breach using the contact details listed at the end of this statement. In addition to filing a complaint with Our company, you can also lodge a complaint with your local data protection supervisory authority (Spanish Data Protection Agency - www.aepd.es)

9. How can you contact us?

If you have any questions about how we process your personal data, please read this first
declaration. For any additional questions, comments, compliments or complaints, please contact Our Company's Privacy Officer via the email address privacy@nutreco.com and/or protecciondatos@nutreco.com.

For HR-related questions, you can contact us via the email address es.rrhh@nutreco.com